What is the main reason for a meeting to have a structured procedure?

A structured procedure for a meeting primarily serves to ensure clarity and order. When meetings follow a defined format, it helps participants understand the agenda, know when to contribute, and follow the sequence of topics being discussed. This clarity is crucial for effective communication, allowing everyone to stay focused on the objectives without digressing into unrelated matters.

Order within a meeting leads to more productive discussions, as it provides a framework for how ideas and information are shared, debated, and decided upon. Every participant knows what to expect and can prepare accordingly, which enhances overall engagement and participation.

In contrast, other considerations, such as prolonging discussions or limiting participation, do not promote the effectiveness of a meeting. While discouraging interruptions can be important for maintaining respect and attention, the fundamental purpose of implementing a structured procedure is to foster an environment where clarity and order prevail, facilitating better outcomes and efficient time management.